Concluding this series of tips on responding to tender questions. I recommend that you read these first:
- Responding to Tender Questions (Part 1)
- Responding to Tender Questions (Part 2)
- Responding to Tender Questions (Part 3)
Make it easy for the reader
Remember that a number of people will be evaluating your tender or PQQ response so make it easy for them – this will make it easier for them to give you good marks!
Make it easy to navigate
- Index page at the beginning
- Use page numbers
- Show company name & contact details towards the front – so they can contact you easily!
- If possible, use the headers & footers to contain useful information eg section name, content, company name etc
- Cross-reference where appropriate and explain so they easily can find the cross-referencing
Make it easy to read
- Take care with the layout, style and copy
- Bullets help emphasise points and make them easy to absorb
- Use images – a picture paints a thousand words
- Charts are often a better way of showing information when compared to long tracts of words eg flow charts showing a process
Complete any pricing schedule, clarify any confusing issues and explain assumptions.
Your tender response is your shop window so make it look smart, be clear, concise and better than the competition!
But don’t be too modest
Do let them know how good you are! So use evidence:
- Case studies
See Write Good Tender Submissions – Use Evidence for more on this last point.