Before Submitting a Tender or PQQ…

Before submitting a tender or PQQ give it the ‘overnight test’. Once you’ve got to the stage where you think it’s complete stop working on it. Then revisit it the next day to review it with fresh eyes.

We all make mistakes and rush things when we get tired, we also often see what we think we have written – rather than what is actually on the page. Therefore we don’t always spot our own mistakes. However, after a proper overnight break, we usually will notice these errors and also see how copy and presentation could be improved.

To do this, you must plan ahead; this is good practice as it helps avoid your bid being a last minute rush where you ‘chuck everything in and hope for the best’!

Ideally, you will also have an independent proof reader to provide another layer of quality control. You could re-read ad infinitum (although you will get diminishing returns) but a final ‘fresh’ review will pay dividends!

Of course, there’s a lot more to successful tendering as you will see in Tenders & Tendering.

Do you use the overnight test? Or have you noticed errors too late (once the tender’s been submitted)?

So remember, before submitting a tender or PQQ give it the ‘overnight test’.

5 thoughts on “Before Submitting a Tender or PQQ…”

  1. I really liked the suggestion about having a proof reader look over your tender application as another layer of quality control. That and giving yourself sufficient time. I would also add remember to ensure that your answers are meeting the needs of the buyer and not your own. Excellent tips as usual Tony.

  2. I would also suggest making a checklist as you go along of things such as copies of certificates, policies and other additional information which need to be included to supplement your response. It’s easy to forget to include something you have referred to in your response, especially if it is not a specific ‘please include a …’ Then when you pull it all together it is easier to check you haven’t missed anything.

  3. Another excellent point!
    Some tenders ask for a lot & don’t list their requirements in one list and as you say, you may want to add your own appendices.
    Making your own check-list removes another potential pitfall.

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