Tendering Process

The next few posts will cover some of the most common questions about the public sector tendering process.

Is the tendering process always the same for each authority?

In theory yes, they are all subject to the same EU regulations and follow the same process.

However in practice the tendering process is not always the same. The content of PQQs and tenders can vary greatly; and the price / quality criteria and weighting (e.g. 70/30 or 60/40 split) can again differ widely.

Furthermore, you will find that different authorities can take different approaches to questions asked and their marking. Sometimes tenders have clumsy mistakes eg questions obviously copied and pasted from another non-related ITT. Other variables include briefing meetings, interviews / presentations, site-visits and on / off-line submissions.

Therefore you will find that tenders do differ.

Nevertheless, the approach to responding to tenders remains the same – treat each one individually. You will find some commonality so do build up a file of good responses and re-use and individualise them as appropriate.

And do follow the general guidelines and hints shown in Bid Management.

1 thought on “Tendering Process”

  1. From experience, the process is in general similar, the weighting changes in accordance with the organisations policies, though price seems to be the key driver even when quality is of equal weighting. I would approach the PQQ process as the organisations due diligence, which filters out any suppliers whom they may consider a risk in some shape or form, be it financial, working methods, accreditations to name a few. Which the would lead to an invitation to tender.

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